Electronic + Paper Ballot Voting Platform for Homeowners

  • Per Bylaw Section 11.2 - Amendments to Declaration: Except as otherwise provided in the Declaration, any provision or restriction contained in the Declaration may be amended or repealed at anytime and from time to time upon approval of the amendment or repeal by members of the Association holding at least sixty seven percent (67%) of the voting power of the Association. That means we need 425 Lot votes to make ANY change to the governing documents.

  • Please submit this form to choose either a paper or an electronic ballot for your lot.

    If you are having issues with submitting the form above, please send an email to bod@maplehillhoa.org with the following details:

    1. My Maple Hill Address:

    2. My Lot (a.k.a Address) would prefer to vote using (paper or electronic):

    3. The FIRST & LAST NAME of the one (1) person to receive the ballot and notifications on behalf of your Lot (a.k.a. Address):

    4. The EMAIL ADDRESS of the one (1) person to receive the ballot and notifications on behalf of your Lot (a.k.a. Address): 

    5. The PHONE NUMBER of the one (1) person to receive SMS notifications on behalf of your Lot (a.k.a. Address): 

    6. IF you would prefer a paper ballot....
      AND IF your MAILING address is different than your MAPLE HILL address...
      THEN please provide your MAILING address here: 

  • All homeowners (not tenants) will have the ability to review the ballot. However, only 1 ballot will be collected for each address.

    Per Covenant 4.2, each Lot (a.k.a. "Address") shall be allocated one (1) vote per ballot. When more than one person holds ownership in any Lot, the vote for such Lot shall be exercised as they among themselves determine. In no event shall more than one vote be cast with respect to any Lot. 

  • Yes! Voters are assigned a unique access key which can only be used to vote once. They access the ballot by clicking their direct link or typing in the Access Key at https://secure.electionbuddy.com/ballot

    These unique keys will also be printed on the paper ballots to ensure only one vote per address.

    How do voters access the ballot?

    • A Notice is sent to each voter, containing the voter's unique link, which takes them directly to their ballot. Notices can be delivered by Email, SMS, Postal, or Printed and distributed by the administrator.

    • The Access Keys is a unique, randomly generated, 16-character key required for the voter to access their ballot.

    • Voters should not share their Access Keys if they intend to vote themselves.

    Who creates the Access Keys to access the ballot?

    • ElectionBuddy creates the Access Keys automatically. Individual unique access keys are created for each of your voters. These access keys are randomized, secret, and voter-specific.

    How many times voters can submit a ballot?

    • The 16-character Access Keys are unique, voter-specific, and single-use, so the voter can only vote once using their Access Key.

  • Yes, all members can easily transfer their proxy to any other member in the association.

  • Your vote is tallied and included in the results once you submit your ballot. It can't be changed or deleted.

  • There will be two (2) different ballots sent out in 2024:

    1. The first ballot will be sent out in early Fall and will be a TEST ballot. The purpose of this ballot is to become familiar with the process (for both homeowners and the Board) of using an electronic platform for official HOA votes. The questions and results are not official and are meant to be a fun way to introduce the process to the neighborhood.

    2. The second ballot will be sent out in place of the Annual Member's Meeting in December and will be the OFFICIAL ballot.

  • The platform is called ElectionBuddy. Please feel free to tour the website and search the support docs for more details.

  • Please click here for the 2024 Ballot Issues.

  • bod@maplehillhoa.org

  • Click here to submit a Borad Nomination form

  • Absolutely! Please click here!